To manage efficiency, effectiveness, timeliness, and compliance of all F&A processes within Business Shared Services operation.
2.KEY RESPONSIBILITES
1. Coordinate and align with other lead levels in the development and implementation of all aspects of the Shared Services strategy, planning, execution and compliance including ERP system
2. Oversee the delivery of quality and timely procurement transactions support for all activities within BSS F&A functions to achieve Service Level Agreement (SLA) metrics.
3. Research and resolve BSS F&A issues that require in-depth review or knowledge that has been escalated from the help desk or BSS F&A staff. Refer any issues that cannot be resolved to the BSS Head or Service Management.
4. Provide input on F&A function budget plan to BSS Head and monitor the budget realization
5. Responsible for direct subordinates’ competency development and provide performance feedback on all F&A staff.
6. Monitor and assist in the processing of functional regular and ad-hoc reports
7. Collaborate with BSS Service Management to resolve service delivery related concerns. Make suggestions to improve process.
8. Approve and post journals for transaction related to incoming payment, outgoing payment, bank reconciliation, advance, invoice, and debit memo
9. Prepare BSS Accounting policy according to the most updated accounting standard and government regulation.
10. Manage Financial period closing for MDI (standalone book) and all subsidiaries.
11. Prepare and analyze periodic financial statement for MDI (standalone book) to ensure the report is fairly presented and all audit recommendations, adjustments and corrections are followed up.
12. Liaise with subsidiaries to prepare special requests (reports and/or queries) from internal groups, external auditors, affiliated companies and regulatory agencies.
13. Review and analyze MDI consolidated report before rolled-up to MEI.
3.DIMENSION
Financial
- Department Annual Budget IDR .. Million
Non-Financial:
- Number of direct subordinate: 15 persons
- Number of indirect subordinate: 0 persons
4. WORKING RELATION
Internal:
BSS Head for coordination in work plan and budget development process & BSS F&A reporting
BSS Procurement for payment process and vendor data management
BSS HR for payment related & reconciliation
MEPI IT Shared Service for ERP FA related information system
BU Finance / Commercial Manager for approval of journal and outgoing payment process
MDI Corporate Finance for finance policies alignment
7. MEI for consolidation report and GL account creation
External:
1. Bank for payment-related transactions
2. Tax office for regular tax report
3. External auditor for audit report consolidation
4. Vendor for invoice and payment-related transactions
5. WORK CHALLENGE
Business process standardization in all divisions within MDI and subsidiaries without setting aside unique proposition of each division.
6.AUTHORITY
1. Open and close accounting period
2. Approve and post journal for transaction related to incoming and outgoing payment, bank reconciliation, advance, invoice, and debit memo.
3. Approve changes (adding/deduction) to master data account in MDI and subsidiaries
4. Approve changes (adding/deduction) to reconciliation account in vendor master data in MDI and subsidiaries
5. Review and approve helpdesk assignment for F&A staff and make adjustment if needed.
6. Provide recommended adjustment or correction for MDI and subsidiaries books.
8.JOB SPECIFICATION
Formal Education & Experience:
-- Bachelor Degree in Accounting, preferably from a reputable local university
-- Have been in the same field with supervisory responsibility for at least 5 years
Soft competencies:
Customer oriented
Communication skill
Detail oriented
Monitoring and controlling
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